Onware has implemented a new feature, called Construction Diary, accessible within the Site Communications category of the Navigation Menu. The Construction Diary is created by a project participant in the Superintendent Role (see below for more information on this new Role) and is used to document the daily information about the project/job site.
- Work Done
- Equipment Rental details
- Site Issues
- Current weather data for either the project or your current location
- Manual entry of weather data
Need to designate a Construction Diary specific to a Crew?Each Construction Diary can be allocated to a specific Crew, if required. Crew names and number are assigned within the Project setup, by an Onware Administrator.
How is the General Contractor notified a Construction Diary was Issued?Upon issuance of the Construction Diary, the General Contractor will receive an alert to review. The Construction Diary can either be returned to the Superintendent or Closed.
Superintendent RoleDefinition: A Superintendent runs the day-to-day operations on the construction site. Superintendents are, most commonly, stationed on the construction site while Project Managers are, usually, based from the Construction office with part-time on site responsibilities. The Project Manager and Superintendent work together very closely. Within Onware, when a Project Participant is assigned the Role of the Superintendent, the Project Participant will have access to the Construction Diary Browse/Search page, including the ability to view and create new Construction Diary documents. NOTE: A Project Participant should NOT be assigned both the Superintendent and General Contractor Roles. A Project Participant is either a General Contractor OR a Superintendent. The new Construction Diary functionality is part of Onware 8.16.0, learn what else is included.
To Forward the RFI to Sub-Contractor(s), follow the steps below: NOTE: An RFI can only be Forwarded to Sub-Contractors when it is in the “Return to Initiator” status.
- Select the “Returned to Initiator” RFI Alert.
- Scroll to the “Forward” section and select “Browse for Project Participants”. NOTE: Only those Project Participants in the Role of Sub-Contractors will display.
- Select all Project Participant(s) the RFI will be forwarded to. Choose “Add Selected People”.
- The list of the selected Project Participants displays.
- “Issue” (next to each person’s name) to Issue the RFI Forward to each Project Participant individually
- ” Issue All Outstanding” to issue the RFI Forward to all identified Project Participants at once.
NOTE: If you would like Onware to also send an E-mail to selected Project Participants, check the box next to each Project Participants name prior to selecting “Issue” or “Issue All Outstanding” in Step 5 above.Issuing the RFI Forward (Issue or Issue All Outstanding) sends an Alert to those specified Project Participants. for them to Acknowledge the reciept of the RFI Forward request. The RFI Standard form has been updated to display, when the RFI Forward feature is used, whom the RFI was forwarded to, the date the Forwarding was Acknowledged the Forward, and if an E-mail was sent. The new functionality RFI Forwarding is part of Onware 8.16.0, learn what else is included.
Those assigned the General Contractor Role will now see a new icon available in the top right hand corner of Onware. Selecting this icon displays the General Contractor Project Summary. Onware’s General Contractor Project Summary is a tool General Contractor’s can use to get an overview of outstanding items on their project(s) across all Onware features. The Project Summary is designed to get you more information quickly, including:
- Links to view/edit/close documents that have been issued
- More information about what’s outstanding and what has been received
- The ability to switch between your projects from within the report
Construction DiariesClick here to learn more about Superintendent Construction Diaries.
RFI ForwardingClick here to learn more about RFI Forwarding.
General Contractor Project SummaryClick here to learn more about the General Contractor Project Summary.
Documentation Sign-OffDocumentation, available under the Navigation Menu’s Project Administrator category, has been enhanced with a Sign-Off function. The project participant who issues the documentation will now see a “Sign-Off” link. Selecting this link allows them to Close the Documentation on behalf of another user.
SuperintendentDefinition: A Superintendent runs the day-to-day operations on the construction site. Superintendents are, most commonly, stationed on the construction site while Project Managers are, usually, based from the Construction office with part-time on site responsibilities. The Project Manager and Superintendent work together very closely. Within Onware, when a Project Participant is assigned the Role of the Superintendent, the Project Participant will have access to the Construction Diary Browse/Search page, including the ability to view and create new Construction Diary documents. NOTE: A Project Participant should NOT be assigned both the Superintendent and General Contractor Roles. A Project Participant is either a General Contractor OR a Superintendent. Click here to learn more about the new feature, Construction Diaries.
LEM CoorindatorThe LEM Coordinator Role will be used in conjunction with LEMS: a new new feature coming soon in Onware. More information about this Role and the LEMS feature will be available soon – stay tuned!
Standard Form – Request for Information
- When RFI is in Initiated state, the initiator can now view the Question and Suggestion text when viewing the RFI in Print Preview.
- The Standard RFI Form has been updated to include, if applicable, details of RFI Forwarding.
Request for Information“Short Descripton” has been renamed “Notes” and includes a 200 character limit. This text displays on the General Contractor RFI page, as well as the General Contractor RFI report. Within an RFI, a link to the Sub-Contractor RFI document has been included so those with access to the RFI can see the details that the Sub-Contractor submitted as well.
QuotationIf a Quotation was generated from a CRX, the Prime Consultant can now view the CRX and any relevant Sub-Contractor Quotations linked to the Issued Quotation.
CRXIn order for Sub-Contractors to provide accurate pricing to the CRX request, Sub-Contractors require access to view, if applicable, the associated Change, while restricting the Sub-Contractors ability to view the pricing submitted in a Quotation, by the General Contractor. A Sub-Contractor can now view the Change linked to the CRX, but not the Quotation itself.
CRX – Cost Code ConfigureTo improve search-ability, we have included paging and filters for “Type”. Paging will display 25 results per page.
CRX RatesCRX Rates have moved from the Project setup to CRX Browse/Search, under Tools, called “CRX Rates”. Those in the General Contractor Role will have the ability to create and edit CRX Rates as required.
Company Browse/Search PageTo improve search-ability, we have included paging and a City filter to assist in refining searches. Paging will display 25 results per page.
Sub-Contractor QuotationWhen allocating a Sub-Contractor Quotation to a CRX Code, only “Sub-Contractor” type CRX codes are available for selection. Company type ahead now displays the Company number or Type number after the name, as well as the City and Province.
Paging has been added to:
- Quotation Browse/Search page
- Projects Browse/Search page