Onware has implemented a new feature, called Construction Diary, accessible within the Site Communications category of the Navigation Menu. The Construction Diary is created by a project participant in the Superintendent Role (see below for more information on this new Role) and is used to document the daily information about the project/job site.
- Work Done
- Equipment Rental details
- Site Issues
- Current weather data for either the project or your current location
- Manual entry of weather data
Need to designate a Construction Diary specific to a Crew?Each Construction Diary can be allocated to a specific Crew, if required. Crew names and number are assigned within the Project setup, by an Onware Administrator.
How is the General Contractor notified a Construction Diary was Issued?Upon issuance of the Construction Diary, the General Contractor will receive an alert to review. The Construction Diary can either be returned to the Superintendent or Closed.
Superintendent RoleDefinition: A Superintendent runs the day-to-day operations on the construction site. Superintendents are, most commonly, stationed on the construction site while Project Managers are, usually, based from the Construction office with part-time on site responsibilities. The Project Manager and Superintendent work together very closely. Within Onware, when a Project Participant is assigned the Role of the Superintendent, the Project Participant will have access to the Construction Diary Browse/Search page, including the ability to view and create new Construction Diary documents. NOTE: A Project Participant should NOT be assigned both the Superintendent and General Contractor Roles. A Project Participant is either a General Contractor OR a Superintendent. The new Construction Diary functionality is part of Onware 8.16.0, learn what else is included.
To Forward the RFI to Sub-Contractor(s), follow the steps below: NOTE: An RFI can only be Forwarded to Sub-Contractors when it is in the “Return to Initiator” status.
- Select the “Returned to Initiator” RFI Alert.
- Scroll to the “Forward” section and select “Browse for Project Participants”. NOTE: Only those Project Participants in the Role of Sub-Contractors will display.
- Select all Project Participant(s) the RFI will be forwarded to. Choose “Add Selected People”.
- The list of the selected Project Participants displays.
- “Issue” (next to each person’s name) to Issue the RFI Forward to each Project Participant individually
- ” Issue All Outstanding” to issue the RFI Forward to all identified Project Participants at once.
NOTE: If you would like Onware to also send an E-mail to selected Project Participants, check the box next to each Project Participants name prior to selecting “Issue” or “Issue All Outstanding” in Step 5 above.Issuing the RFI Forward (Issue or Issue All Outstanding) sends an Alert to those specified Project Participants. for them to Acknowledge the reciept of the RFI Forward request. The RFI Standard form has been updated to display, when the RFI Forward feature is used, whom the RFI was forwarded to, the date the Forwarding was Acknowledged the Forward, and if an E-mail was sent. The new functionality RFI Forwarding is part of Onware 8.16.0, learn what else is included.
Those assigned the General Contractor Role will now see a new icon available in the top right hand corner of Onware. Selecting this icon displays the General Contractor Project Summary. Onware’s General Contractor Project Summary is a tool General Contractor’s can use to get an overview of outstanding items on their project(s) across all Onware features. The Project Summary is designed to get you more information quickly, including:
- Links to view/edit/close documents that have been issued
- More information about what’s outstanding and what has been received
- The ability to switch between your projects from within the report
Construction DiariesClick here to learn more about Superintendent Construction Diaries.
RFI ForwardingClick here to learn more about RFI Forwarding.
General Contractor Project SummaryClick here to learn more about the General Contractor Project Summary.
Documentation Sign-OffDocumentation, available under the Navigation Menu’s Project Administrator category, has been enhanced with a Sign-Off function. The project participant who issues the documentation will now see a “Sign-Off” link. Selecting this link allows them to Close the Documentation on behalf of another user.
SuperintendentDefinition: A Superintendent runs the day-to-day operations on the construction site. Superintendents are, most commonly, stationed on the construction site while Project Managers are, usually, based from the Construction office with part-time on site responsibilities. The Project Manager and Superintendent work together very closely. Within Onware, when a Project Participant is assigned the Role of the Superintendent, the Project Participant will have access to the Construction Diary Browse/Search page, including the ability to view and create new Construction Diary documents. NOTE: A Project Participant should NOT be assigned both the Superintendent and General Contractor Roles. A Project Participant is either a General Contractor OR a Superintendent. Click here to learn more about the new feature, Construction Diaries.
LEM CoorindatorThe LEM Coordinator Role will be used in conjunction with LEMS: a new new feature coming soon in Onware. More information about this Role and the LEMS feature will be available soon – stay tuned!
Standard Form – Request for Information
- When RFI is in Initiated state, the initiator can now view the Question and Suggestion text when viewing the RFI in Print Preview.
- The Standard RFI Form has been updated to include, if applicable, details of RFI Forwarding.
Request for Information“Short Descripton” has been renamed “Notes” and includes a 200 character limit. This text displays on the General Contractor RFI page, as well as the General Contractor RFI report. Within an RFI, a link to the Sub-Contractor RFI document has been included so those with access to the RFI can see the details that the Sub-Contractor submitted as well.
QuotationIf a Quotation was generated from a CRX, the Prime Consultant can now view the CRX and any relevant Sub-Contractor Quotations linked to the Issued Quotation.
CRXIn order for Sub-Contractors to provide accurate pricing to the CRX request, Sub-Contractors require access to view, if applicable, the associated Change, while restricting the Sub-Contractors ability to view the pricing submitted in a Quotation, by the General Contractor. A Sub-Contractor can now view the Change linked to the CRX, but not the Quotation itself.
CRX – Cost Code ConfigureTo improve search-ability, we have included paging and filters for “Type”. Paging will display 25 results per page.
CRX RatesCRX Rates have moved from the Project setup to CRX Browse/Search, under Tools, called “CRX Rates”. Those in the General Contractor Role will have the ability to create and edit CRX Rates as required.
Company Browse/Search PageTo improve search-ability, we have included paging and a City filter to assist in refining searches. Paging will display 25 results per page.
Sub-Contractor QuotationWhen allocating a Sub-Contractor Quotation to a CRX Code, only “Sub-Contractor” type CRX codes are available for selection. Company type ahead now displays the Company number or Type number after the name, as well as the City and Province.
Paging has been added to:
- Quotation Browse/Search page
- Projects Browse/Search page
Active Items ReportThe Active Items Report now includes the Project number as well as the Project name.
File ListIdentified Issue: More consistency for an Onware Administrator to see the Upload field when switching between projects.
“Every Alert” E-mail NotificationsIdentified Issue: E-mail does not include URL link to Onware site.
SettingsIdentified Issue: Selecting “Save & Back” does not return to the previous page.
QuotationIdentified Issue: Selecting “Import Recommendation comments” does not import comments from the linked Recommendations.
TasksIdentified Issue: If a task assigned to a person is deleted, the alert is not removed from the assigned person’s Main Menu/Alert List.
Request for InformationIdentified Issue: When a Sub-Consultant enters there response to an RFI and selects “Save”, the File List expands automatically. Upon this occurrence, selecting “Save” again, or “Issue” an error is generated.
Submittal Standard ReportIdentified Issue: List of transmittals displaying per Submittal had no order. The order is now displaying from Oldest number to Newest number.
ChangeIdentified Issue: The “Select an Action” option of “Copy” allowed all Roles to Copy a Change.
Change Order Approval ProcessIdentified Issue: If order is not followed, additional Owner(s) did not have the ability to Approve the Change Order.
Browser Issue – Internet Explorer 11Identified Issue: When a Sub-Consultant enters, only, a response in an RFI and attempts to issue, after they complete the Suggestion field, upon selecting Issue Onware does not recognize a Suggestion has been entered and errors again.
Time SheetIdentified Issue: Using the “Now” link date picker to set the Time Sheet week does not restrict a new Time Sheet of the same week to be created. Identified Issue: When attempting to delete a row from a rejected Time Sheet which includes Project time and Non-Chargeable time, selecting delete deleted the incorrect row.
MeetingIdentified Issue: When a new person is created within a Meeting, and the person’s “Company” field is not populated, the Meeting items assigned to the newly created person do not display their name, nor does a Task alert get created for the person. Identified Issue: When items are brought forward from a previous meeting, and the “Select an Action” option of Close is selected, the Meeting item is removed from the current Meeting.
TransmittalIdentified Issue: Unable to re-open a Transmittal that does not have a person identified in the “To” field.
Sub-Contractor Change Order Browse/Search pageIdentified Issue: Browse/Search page generates error due to save search criteria.
Sub-Contractor Request for InformationIdentified Issue: When reviewing a Sub-Contractor RFI, attempting to link to an existing CRX generates an error.
Submittal TemplateIdentified Issue: Selecting the “New” button generates an error.
For Immediate Release Contact: LightHorse Innovation Corporation 780-395-3346 email@example.com