Monthly Archives: July 2018

9.12.2 Fixes

Progress Claims

  • When a revision of Progress Claim was created, the Change Orders were not automatically included in the revision
  • Error when trying to Return, Issue or Request Recommendations
  • Submitted by and Submitted on fields were not displaying to populate
  • Submitted by and Submitted on fields were not required to be completed prior to Requesting Recommendation of the Progress Claim

Request for Information

  • When a Contract Administrator has saved their RFI response, but not yet issued it, they do not have access to continue editing and subsequently issue it

9.12.1 Enhancements

Enhancements

  • Change Request Search page now includes the ability to sort by the Change number
  • Change Order value is now included on the Search Page results table
  • Change Order standard has been enhanced for ease of readability, and now includes the Change in Time
  • When a Contract Administrator is closing a Consultant Recommendation from within a Change, Onware will re-direct the Contract Administrator to the Change
  • Company Directory’s user list now includes sorting by last name
  • Project copy now includes ability to copy Task types
  • When a Unsolicited Change Request is moved to the status of “Request Re-quote” the Action Item will be sent to all General Contractor Project Managers on the project
  • Contract Administrator’s Edit button has been replaced with a “Mark as Deleted” button for Request for Information.  Response(s) marked as deleted will not display on printed form and will allow the Contract Administrator to re-issue the RFI to selected discipline(s) again, if required.
  • When editing a Submittal, the order of Submittal Histories have been updated to sort with most recent to oldest
  • Submittals displaying on the Contract Administrator’s Project Summary will now include the “Last Recipient” in the “Waiting for” column
  • Supplemental Instruction is now included on the Contract Administrator’s Project Summary and includes aging as well as discipline(s) response tracking
  • When a Quotation is initiated using the “Enter on Behalf of” button, the Change status will update to Priced upon Quotation issuance
  • An RFI can now be re-issued to a Discipline that has previously responded.  The original response must be “Marked as Deleted”, prior to re-issuing to the Discipline
Want to read more about 9.12.1? See our other posts!
9.12.1 Fixes

Onware 9.12 New Functionality

Search pages – New Layout

From time to time, we assess the layout of pages with Onware to determine any areas of improvement are observed.  During this review, it was evident a significant amount of space was allotted for action links (View, PDF, Delete, Audit, for example).  It quickly became apparent if these were consolidated, space would be available to include add additional document information, which may be more valuable to users. All Action links, with the exception of Edit, have been consolidated for:
  • Change
  • Change Order
  • Progress Claim
  • Supplemental Instruction
If feedback received regarding the consolidation is positive, the new layout will be implemented to additional document Search screens in upcoming versions of Onware.

PDF Package

Need a single document which combines all the backup information to satisfy a document? Onware introduces the Package Action link for Change, Change Order, Progress Claim and Supplemental Instruction!  Selecting the Package option  will open a combined PDF of all PDF documents included in the document’s E-mail subscription, presently accessible in the software.  The Package link does not contain non-PDF documents. There may be instances where the Package link is not available, such as when the document has just transitioned from Initiated to Issued.  Immediately following this transition, Onware has not yet generated a PDF of the document, and as such, is in the process of creating the Package.   There will also be instances where the Package link displays, but the combined PDF documents is unavailable.  In this situation, the user will be provided a message asking them to re-try at a later time.

New status – Reviewed

A reviewed status has been implemented for the below documents. When an “All Consultant Recommendations Received” Action Item is triggered, the corresponding document will update to the status of Reviewed.  Email subscriptions can be configured for this status.
  • Change
  • Supplemental Instruction

Supplemental Instruction

Contract Administrators can now solicit feedback on the scope of work proposed in a Supplemental Instruction prior to issuing to the General Contractor.  Selecting the “Request Consultant Recommendations” action button will allow the Contract Administrator to select which discipline(s) are required to respond and a corresponding Action Item will appear on the Consultant’s Action Items list. In order to facilitate this new workflow, two new statuses have been implemented:
  • Requesting – The Supplemental Instruction will transition to Requesting status when disciplines have been asked to respond
  • Reviewed – The Supplemental Instruction will transition to the Reviewed status when all requested disciplines have issued their Consultant Recommendation response to the SI

New Settings; RFI Cut off

If your contract specifies a time to regulate whether the RFI is considered submitted the same day or the next day, using the RFI Cut Off setting will provide this level of detail in Onware’s reporting also. When RFI is issued past the cut off time set in the setting, the RFI’s aging is considered to commence the next calendar day. If the RFI is issued prior to the setting’s cut off time, the aging will be determined by the issued date. Want to read more about 9.12.1? See our other posts!

9.12.0 Resolved Issues

General

  • Remaining on the view of a document or report for a period greater than 30 minutes caused the viewing of documents and reports to no longer display its contents
  • The Time sheet menu displayed for users not using Time sheets
  • If multiple documents have been selected from a document’s Search table results, the documents selected were not cleared once the action was performed

Meeting

  • PDF link on the Meeting confirmation page errors when selected

Project

  • When editing the project access for a participant, the effective discipline did not update to display the project-specific discipline selected
  • Users removed from a project were still receiving Alert Digest E-mails for the project they were no longer a participant of
  • Administrators were unable to select the “Configure Printed forms” tile when the project was inactive

Change

  • The Action Item for “All Consultant Recommendations received” was generated when Consultants initiated a Consultant Recommendation

Change Directive

  • If a project only had one contract set on it, the contract was not automatically selected when a Change Directive was initiated

Change Order

  • If a project only had one contract set on it, when a Change Directive was used to create a Change Order, the Change Order numbering skips numbers
  • When a Change Order was in the cancelled state, the software allowed it to be cancelled again

Company Directory

  • When a new Company is created, and a new user is created from within the Company, the company name and address does not auto-populate in the Users account automatically

Recommendation

  • When a user is associated with multiple disciplines, but only one of their disciplines was requested to provide a Recommendation, the software did not verify they are responding to the required discipline

Consultant Recommendation

  • When a user is associated with multiple disciplines, but only one of their disciplines was requested to provide a Recommendation, the software did not verify they are responding to the required discipline

Meetings

  • The PDF link which displayed on the Meeting confirmation page errors

Progress Claim

  • Selecting save did not save the Submitted by or Submitted on fields
  • When a dollar value is converted into words, the cents read as individual numbers rather than the English convention (for example, 51 cents read as five one cents)

Submittal

  • Unable to drag stamp when using Onware with an iPad

Supplemental Instruction

  • When the Supplemental Instruction has multiple “Document to issue” options, the SI was defaulting to the first option instead of “Select a Document”
Want to read more about 9.12.1? See our other posts!

9.12.1 Enhancements

9.12.1 New Functionality